Academic Affairs  
Frequently Asked Questions
How do I order a transcript?
What is a deferment request?
How do I process a deferment request?
What is a letter of good standing?
What constitutes an official transcript?
How do I drop a class before the refund date?
How do I drop a class after the refund date?
How do I drop a class after the final day for withdrawal?
Can I extend an incomplete grade past the one-year period?
Why is my transfer work not showing on my OCU transcript?
How do I know if my transfer work will apply to my degree at OCU?
How do I change my major?
How do I change my address?
How do I apply for Graduation?
How do I order a transcript?
  Current students or students that have attended after 1987 may now submit a request for their transcript online.   You will be required to login to your student account to do so.   Please note that you will need to have your student ID number and PIN number to utilize this service; contact the Registrar's Office for assistance.

Requests for official transcripts may also be submitted in writing, this can be done by fax, mail or in person (bring a photo ID).   A written request will need to contain as much of the following information as possible (missing information may delay the processing of your request).
  • Full name-as it is now and as it was when you were enrolled at OCU, if different
  • Student ID number and/or social security number
  • Date of birth
  • Current address and phone number
  • Full address(es) where transcript(s) are to be sent
  • Date of attendance
  • Year of graduation and degree (if applicable)
  • Student signature (Federal Educational Rights and Privacy Act requirement)
For your convenience, you may prefer to use our transcript request form.

Requests may be faxed to the Attention of the Registrar's Office at 405-208-6047 or mailed to:

Attn: Registrar' Office
Oklahoma City University
2501 N Blackwelder
Oklahoma City,  OK 73106
What is a deferment request?
  A deferment request or in-school deferment request is a document given to your lenders to verify that you are currently enrolled at OCU.   It is typically used to place student loans into a deferment status while attending a qualified institution.
How do I process a deferment request?
  Contact your lender for a deferment request form and bring it by the Registrar's office.   Or you may stop by and use one of the deferment forms that we have on file.   Please note that some information may require you to have a photo ID available.
What is a letter of good standing?
  A letter of good standing or letter of enrollment is a document that states your current enrollment status as well as when you began attendance at OCU, the number of hours currently enrolled and pre-enrolled, any degrees awarded by OCU, expected graduation and if requested your GPA.

To request a letter of good standing you may stop by the office or submit a request in writing.   A written request may be faxed to the attention of the Registrar's Office at 405-208-6047 or mailed to:

Attn: Registrar's Office
Oklahoma City University
2501 N Blackwelder
Oklahoma City,   OK 73106

You may also request a letter of good standing over the phone or by email; however, we will not be able to place either your social security number or your GPA on the letter without a signature on the request.
What constitutes an official transcript?
  According to the current catalog, official transcripts are defined as transcripts mailed directly from one institution to OCU.   Any transcript marked "Issued to Student" and/or hand-carried transcripts are not considered official.   Please request that your transcript(s) be mailed to:

Attn: Registrar's Office
Oklahoma City University
2501 N Blackwelder
Oklahoma City,   OK 73106
How do I drop a class before the refund date?
  In most cases a student may drop a course online (Dance, PLUS, and Masters of Science in Computer Science students may not use online enrollment at this time).   You may also speak to your academic advisor and have him/her drop the course for you.   Your advisor may have you fill out a form and bring it to the Registrar's Office to drop the course, if this is the case then the form must be signed by your advisor and the dean over your college.

See the academic calender for relevant dates.
How do I drop a class after the refund date?
  You will need to speak with your advisor, in some cases your advisor will drop this course for you.   It is more likely however that your advisor will have you fill out a add/drop form and bring it to the Registrar's Office, you will need to make sure that both your advisor and dean have signed this form.

Please note that if you drop a course after the refund date you will still be charged the full price for the course.   A final grade of 'W' for withdraw will be placed on your official transcript.

See the academic calender for relevant dates.
How do I drop a class after the final day for withdrawal?
  You will need to speak to your advisor and fill out an add/drop form, this form will need to have your advisor's signature, dean's signature, and instructor's signature. Your instructor will also indicate on this form whether your final grade is a 'WP' (Withdraw Passing) or 'WF' (Withdraw Failing), this grade will be posted on your official transcript.

See the academic calender for relevant dates.
Can I extend an incomplete grade past the one-year period?
  No.   The current catalog states that the necessary course work to complete the course must be submitted by the deadline set by the instructor, not to exceed one year.
Why is my transfer work not showing on my OCU transcript?
  The Registrar's Office is most likely missing your official transcript, please have your transcript sent to:

Attn: Registrar's Office
Oklahoma City University
2501 N Blackwelder
Oklahoma City,   OK 73106

If you are a new student it is also likely that the Registrar's Office has not yet recieved your file from the Admissions Office.   Typically, the Registrar's Office does not recieve new student files until the middle of the first term for the student.
How do I know if my transfer work will apply to my degree at OCU?
  You can visit the transfer equivalency site to see if your course(s) taken have already been evaluated, if they have not been evaluated then you may visit the transfer evaluation site to request an evaluation.
How do I change my major?
  You will need to fill out an academic change form, you may pick one up from the Registrar's Office or by contacting your advisor to see if he/she has one.   This form will require your advisor and dean signatures as well as new advisor and dean signatures if applicable.
How do I change my address?
  You may change your address by submitting a request in writing or by stopping by the Registrar's Office.   Written requests may be faxed to the attention of the Registrar's Office at 405-208-6047 or mailed to:

Attn: Registrar's Office
Oklahoma City University
2501 N Blackwelder
Oklahoma City,   OK 73106

You may also change your address online using your student login; however, you may not change your permanent address online.
How do I apply for Graduation?
  Fill out an application for graduation form, have the form signed by your advisor, pay the graduation application fee and turn in the form at Student Account Services in the administration building.

Undergraduate Application
Graduate Application