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Reporting an Accident

Vehicle Accident Reporting Procedures

Vehicle accidents can seriously impact the lives of those involved, both as drivers and as passengers. To minimize the long-term effects of those accidents and to ensure that they do not happen again, the following policies and procedures are in effect.

If a university vehicle is involved in a collision with another vehicle, object or person or animal the driver will notify OCUPD at 405-208-5001 immediately. OCUPD will notify the Fleet Administrator and Risk Manager.

Provide the following information to OCUPD

  • Driver’s name and the vehicle involved
  • Location of the accident
  • Describe any injuries to driver, passenger(s) or occupant(s) of other vehicles
  • Indicate whether the police and/or ambulance been notified and
  • Indicate the medical facility where injured people have been taken

Await further instructions from OCUPD, Risk Manager, Fleet Administrator or other designated university representative.

After calling OCUPD, retrieve the current insurance card from the glove box. This card shows evidence of insurance to police authorities and also provides the driver with basic information on the insurance company, their claim reporting phone number and the policy number.

The driver should begin to fill out the accident report form located in the vehicle’s glove box. Be particularly careful to discuss the accident only with the police, OCUPD, University Risk Manager or the Fleet Administrator. Despite the fact that the driver may feel that he/she was the cause of the accident, do not make any admissions of liability or assume any blame. There may be factors that the driver is unaware of at the time that could mitigate any responsibility.

Exchange basic information with the driver of each vehicle involved. Only the following information should be provided:

  • Name, address and telephone number of the driver and any passengers
  • Type of vehicle and license plate number
  • Insurance company name and policy number
  • Obtain the same information from driver(s) of the other vehicle(s)

OCUPD will notify the Risk Management Office and coordinate the accident investigation. He/she will gather reports from police investigators and will begin the investigation as soon as reasonably possible. This will generally be within 24 hours of the accident. Failure to report the accident to the Risk Management Office within 24 hours will result in a suspension of driving privileges for the offending operator.