Oklahoma City University
Communication & Marketing

PROJECT CONTACTS

Do you need assistance with public relations or marketing projects? Contact the Communications and Marketing Department staff member for your area. That person will serve as your personal point-of-contact and will coordinate your project with other Communications and Marketing staff, the media, and external agencies or vendors.

If your department or unit is not listed below, contact Christine Dillon, Director of Communications and Marketing , at
cdillon@okcu.edu with a brief explanation of your needs and you will be assigned a contact person to assist you.

CHRISTINE DILLON, Director of Communications and Marketing
LESLIE BERGER, Asst. Director for Media Services
KATELYN TURNBULL, Asst. Director of Marketing Services
SAMANTHA STOLL, Coordinator of Special Projects for Communications and Marketing
COLIN MCEWEN, Admissions Web Content Coordinator & Electronic Communications Coordinator

PUBLICATIONS PROCEDURES

The Communications and Marketing team at Oklahoma City University is eager to work with you on your publication needs. Since your project will be placed on a production schedule with dozens of other projects, we encourage you to meet with us early in your planning process. Our goal is to provide you with top-quality productions in a timely manner.

The timeline below estimates the average length of time for production of a typical brochure, booklet, newsletter, logo or poster. Lengthy or complex projects will take longer. A postcard or simple flyer may take less time.


DOWNLOAD PUBLICATION PROCEDURES FORM

1. Schedule a meeting with your designated contact to discuss your objectives, audience, quantity, mailing requirements, design ideas, text and photo requests. It is important to know your project budget—the amount you have to spend as well as the department and account number from which your purchase order will be taken.

Contacts are as follows:

Christine Dillon (x5898): Alumni, Meinders School of Business, Business Offices, Development, Graduate Enrollment Services, Facilities/Physical Plant, Presidents Office, Focus Magazine, Special Events

Leslie Berger (x5348): Academic Affairs, Arts Across the Curriculum, Center for Excellence in Teaching and Learning, Legal Affairs and Human Resources, Kramer School of Nursing, Wimberly School of Religion and Graduate Theological Center, Student Affairs, Distinguished Speaker Series, Multi-Cultural Programs, Film Series, Dulaney-Browne Library, University/Church Relations

Colin McEwen (X5404): Enrollment Services; Financial Aid, International Enrollment Services; Undergraduate Enrollment Services

Katelyn Turnbull (x5413): Lacy School of American Dance and Arts Management, Enrollment; PLUS Program, Department of Theater, Bass School of Music, Student Life

Samantha Stoll (x5259): Petree College of Arts and Sciences, Athletics, Law School

Others: Call or email Christine Dillon and you will be assigned a person to assist you.


2. Determine the content of your publication. You are the expert on the subject of your publication. We depend on you to provide us with the “raw material” or rough draft. The text should be e-mailed to your contact person in the Communications Office as an attachment in Microsoft Word and should not be formatted (no tabs, tables, varying type face, etc.). All text should be left-margin justified. A writer will help refine and edit the text. The official style guide for university publications is The Chicago Manual of Style. Press releases are written in Associated Press style.

3. Plan on the following timeline once you have e-mailed your complete text and any photos:

• One week for editing
• Three weeks for designing
• Two weeks for proofing, revising, final proofing, pre-press


NOTE: CONTINUED REVISIONS REQUIRING MORE THAN THREE PROOFS MAY RESULT IN A DELAY IN THE DELIVERY DATE

• Two weeks for printing, binding
• One week for mailing (if required)