Do you need assistance with public relations or marketing projects? Contact the Office of Communications staff member for your area. That person will serve as your personal point-of-contact and will coordinate your project with other Communications staff, the media, and external agencies or vendors.
If your department or unit is not listed below, contact Leslie Berger, Assistant Director for Media Relations, at firstname.lastname@example.org, with a brief explanation of your needs and you will be assigned a contact person to assist you.
LESLIE BERGER, Asst. Director for Media Services
MATTHEW MCWILLIAMS, Asst. Director of Marketing Services
ROD JONES, Staff Writer and Media Relations Specialist
The Office of Communications at Oklahoma City University is eager to work with you on your publication needs. Since your project will be placed on a production schedule with dozens of other projects, we encourage you to meet with us early in your planning process. Our goal is to provide you with top-quality productions in a timely manner.
The timeline below estimates the average length of time for production of a typical brochure, booklet, newsletter, logo or poster. Lengthy or complex projects will take longer. A postcard or simple flyer may take less time.
DOWNLOAD PUBLICATION PROCEDURES FORM
We look forward to working with you!
- Schedule a meeting with your designated contact to discuss your objectives, audience, quantity, mailing requirements, design ideas, text and photo requests. It is important to know your project budget – the amount you have to spend as well as the department and account number from which your purchase order will be taken.
Contacts are as follows:
Leslie Berger (x5348): Development, Academic Affairs, Meinders School of Business, Legal Affairs and Human Resources, Kramer School of Nursing, Wimberly School of Religion and Graduate Theological Center, Dulaney-Browne Library, University/Church Relations, Love's Entrepreneurship Center, FOCUS Magazine, President's Office, Facilities/Physical Plant, Business Offices
Matt McWilliams (x5413): Alumni, Ann Lacy School of American Dance and Arts Management, Undergraduate Enrollment Services, Graduate Enrollment Services, International Enrollment Services, SACE Program, Department of Theater, Multi-Cultural Programs,Student Life, Student Affairs, Campus Store
Rod Jones (x5347): Distinguished Speakers Series, Film Series, Wanda L. Bass School of Music, Book Series, Special Events, Petree College of Arts and Sciences, Athletics, Law School, Center for Excellence in Teaching and Learning, Arts Across the Curriculum
Others: Call or email Leslie Berger (x5348 or email@example.com) and you will be assigned a person to assist you.
Determine the content of your publication. You are the expert on the subject of your publication. We depend on you to provide us with the “raw material” or rough draft. The text should be emailed to your contact person in the Office of Communications as an attachment in Microsoft Word and should not be formatted (no tabs, tables, varying type face, etc.). All text should be left-margin justified. A writer will help refine and edit the text. The official style guide for university publications is The Chicago Manual of Style. Press releases are written in Associated Press style. Remember to get your text approved by anyone in your department who needs to review it prior to submitting it to the Office of Communications.
Plan on the following timeline once you have emailed your complete text and any photos:
- One week for editing
- Three weeks for designing
- Two weeks for proofing, revising, final proofing, pre-press
NOTE: CONTINUED REVISIONS REQUIRING MORE THAN THREE PROOFS MAY RESULT IN A DELAY IN THE DELIVERY DATE
- Two weeks for printing, binding
- One week for mailing (if required)