Student Employment  Doing Your Best Job

Doing Your Best Job

About OCUIf you accept a job on campus, in most cases you are making a commitment to fulfill the duties and time commitments required of the position. The following are expected of all student employees.

  • Students are NOT allowed to start working until they receive an automated email notification from the Student Employment Office stating that a timesheet has been created.
  • Students are not permitted to work during scheduled class time. If a class is cancelled, and student clocks in to work during scheduled class time, student needs to comment on timesheet that class was cancelled. (Example: Sept 5 ENGL class canceled per professor).
  • Work studies need to clock in and out of their timesheets daily or every day that they work. Accessing timesheets daily will prevent them from forgetting to complete and submit their timesheets and delaying their paychecks.
  • Timesheets need to be submitted on the last day of the pay period, so supervisors can approve on time.
  • Students should work the hours that they have committed to work and should not commit to more than they can handle.
  • A work week is defined: Saturday 12:01 a.m. to Friday midnight.
  • Students may work up to 23 hours per week during the spring or fall semester.
  • Law students may work up to 20 hours a week per the Law School.
  • International Students may work up to 20 hours a week per the U.S. Citizenship and Immigration Services.
  • Students may work up to 30 hours per week during the summer if enrolled for summer sessions.
  • Student may work up to 40 hours per week during the summer if the student is not taking summer classes but is pre-enrolled for the fall and was enrolled the previous spring.
  • Work studies with multiple jobs on campus need to be mindful that the total number of hours that can be submitted each work week, for all jobs, cannot exceed 23 hours for domestic students, 20 for law students and 20 for international students.
  • Please check BlueLink for the biweekly timesheet submission and payroll dates.
  • Students should arrive at work on time, and perform at their highest level of ability.
  • Dress appropriately for the job location. Individual departments may have a dress code for health or safety reasons or in situations where you are highly visible to the community. Your supervisor can describe any specific dress requirements.
  • Refrain from conducting your own business on the job. This includes initiating/receiving personal phone calls, checking personal e-mail or browsing the internet.
  • Act in a professional manner concerning confidentiality of the university and student records. You will be required to sign a statement of confidentiality during the hiring process.
  • Exercise responsible, ethical behavior when using the university’s computing facilities.
  • Accurately report the hours worked on a bi-weekly time sheet, and submit the hours in a timely fashion to your supervisor. Students are paid on an hours-worked basis. Holidays, sick days, meal time and travel time may not be counted as hours worked.
  • If you are unable to work, you must notify your supervisor as early as possible to allow him or her to make alternate arrangements. (Substitution policies vary by department. You should ask your employer whether getting your own substitute is expected or acceptable).
  • If you have accepted a job for the semester, your employer will be relying on you even when you have mid-term and final exams. Since you are given your exam schedule in advance, speak to your employer ahead of time if you need to adjust your work schedule during that period. Your primary obligation is that of being a student. Any work schedule you arrange should allow you enough time for classes, study, extracurricular activities, and relaxation. However, once you have made a commitment to work, your supervisor will expect you to fulfill that commitment. For any questions concerning student employment please contact our office.