| 1.
SCOPE OF THE POLICY |
| 1.1 |
This
policy shall apply to all HTTP material residing on any
university or professional school server on the Oklahoma
City University computer.
|
| 2.
PURPOSE OF THE OKLAHOMA CITY UNIVERSITY WEB SITE
|
| 2.1 |
The
purpose of the OCU World Wide Web Site is to further the
mission of the University by providing electronic information
and services to constituencies. The Web site is used to
recruit students, improve student satisfaction, and expand
the University's academic reputation. The Web site serves
as a resource that contains general University information,
public relations and admissions information, information
about departments and organizations, current news and
schedules, information about students, faculty, staff
and alumni, and links to and suggestions about Internet
resources beyond the University. The Web site also serves
as a critical academic resource, hosting class sites,
course projects, student work, teaching resources and
research projects. Users of the OCU Web site are interactive
participants who create and access information on the
site.
|
| 3.
WEB SITE RESPONSIBILITIES
|
| 3.1 |
Technical
maintenance of the OCU Web Site computer servers and operating
system shall be the responsibility of the Office of Campus
Technology.
|
| 3.2 |
All
University department, organization and/or personal Web
material should reside on the official OCU Web servers.
No other http servers should be operated on the University
network without special permission from the Director of
Campus Technology and Director of University Relations.
Permission shall be granted based on appropriate academic
or administrative need, with appeal to the Web Policy
Advisory Committee. The final authority remains with the
President of the University.
|
| 3.3 |
Policies
for the OCU Web Site shall be set by the President's Cabinet
on recommendation of the Directors of Campus Technology
and University Relations and the Web Policy Advisory Committee.
|
| 3.4 |
Creation
and maintenance of the software, files and core content
of the OCU Web site shall be the responsibility of the
Webmaster in the Office of University Relations. The Webmaster
will maintain a high standard of quality for pages on
the site and be responsible for the OCU home page and
all top-level menu pages. Home pages for departments and
organizations that do not have the resources to create
their own pages will be created by the Webmaster as time
permits. Priority for page creation shall be set by the
Office of University Relations in consultation with senior
staff.
|
| 3.5 |
Professional
schools, academic and administrative departments/programs
may produce their own Web pages on the OCU Web servers
by appointing an individual who will take responsibility
for the content. The professional school, department/program
may have more than one individual create, update and maintain
the material as long as the individual who is designated
as responsible shall have his or her name and e-mail address
placed on every page produced by the department or organization.
All departments must coordinate access and content with
the Office of University Relations through their own Webmaster(s).
The University Webmaster may alter pages to conform to
OCU's policies, remove any inappropriate material and/or
modify the page for continuity. The Webmaster will contact
the designer when modifications are made to the Web page.
The Webmaster will notify all appropriate departments
when data is changed on any Web page in a timely manner.
|
| 3.6 |
College-sanctioned
student organizations may produce their own Web pages
for the OCU Web servers by naming a Web site manager whose
name must be reported to student life along with the names
of the other organization managers. The organization's
name and a contact e-mail address shall be placed on every
page. Organizations that do not maintain an active site
manager will lose the right to hold a Web page.
|
| 3.7 |
Professional
schools, departments/programs and organizations who design
their own Web sites are responsible for keeping the content
up-to-date, must remove all outdated materials and delete
all files that are no longer in use.
|
| 3.8 |
Professional
schools, departments, organizations and individuals that
wish to place information on the OCU Web site should contact
the Webmaster to obtain an account and password along
with technical information. All account holders and Webmaster(s)
of professional schools must read and agree to follow
the OCU Web policy. |
|
|
| 4. WEB SITE CONTENT POLICIES AND GUIDELINES
|
| 4.1 |
GENERAL
POLICY |
| 4.1.1 |
OCU
recognizes the value and potential of creating files of
electronic information on the Internet. The University
administration, departments, professional schools, programs,
organizations, faculty, staff and students must publish
information consistent with the mission and policies of
OCU. Information placed on the OCU Web site plays an important
role in developing and maintaining the strong reputation
and image of the University. It should be creative, diverse
and in good taste. The Web site is an open public document
available to anyone, anywhere in the world. Those who
place information on the site must realize the responsibilities
inherent in this form of electronic publishing.
|
| 4.1.2 |
Content
of all electronic pages must comply with local, state
and federal laws including, but not limited to, copyright,
libel and indecency statutes. Photographs and personal
information about an individual must not be included without
the appropriate permission. Material that is determined
"indecent" is forbidden under Oklahoma law.
|
| 4.1.3 |
The
use of OCU Internet resources for private or personal
business or commercial activities shall be prohibited.
Fundraising, merchandising, solicitation or advertising
on the OCU Web site by University departments and organizations
will only be allowed with permission of the Office of
University Relations and the President's Cabinet.
|
| 4.1.4 |
Links
on OCU's Web site to outside organizations, businesses
and other Web sites shall be for academic purposes only.
The use of OCU's Web site, as a link on an outside organization's
Web site, shall be approved through the Office of University
Relations.
|
| 4.1.5 |
OCU
reserves the right to restrict or limit the file sizes
of any department, organization or individual in order
to conserve limited server and network resources.
|
| 4.1.6 |
OCU
reserves the right to remove any page from its servers
at any time without prior notification to the creator
of the page. The creator of the page will be notified
of this action, in a timely manner. An appeal of the removal
of a page may be made to the Web Policy Advisory Committee.
|
| 4.1.7 |
Violation
of Web site policies may result in immediate revocation
of OCU Web site publishing privileges, and possible further
disciplinary action against the person responsible for
the violation. All University discipline policies and
penalties apply to violations of Web site policies.
|
| 4.2 |
DEPARTMENT
AND ORGANIZATION PAGES
|
| 4.2.1 |
Academic
departments are encouraged to design pages that are creative
and reflect their disciplines. The following Web site
structure must be maintained:
- A
three tier structure navigating the viewer through
the site will be maintained:
- The
first tier representing the major divisions of
the institution
- The
second tier breaking down those major divisions
into subdivisions
- The
third tier presenting the specified information
of the subdivisions
- Additional
tiers are encouraged when further organization
of the subdivisions is required
- The
OCU logo must be displayed at the top of each main
Web page.
- A
link back to the main page must appear on each page.
- Web
page designers should account for viewers who use
a "dial-up" modem.
- Modems
are relatively slow at transferring large graphics
files.
- The
transmission standard to use is a 33.6 BAUD modem.
- The
use of animated (.GIF files), Common Gateway Interface
(CGI) and graphics to separate paragraphs or sections
of text is highly discouraged.
- The
OCU logo/template used in the first tiers should be
used whenever possible.
Departments
may supplement the information on their home page with
additional information such as syllabi, etc.
|
| 4.2.2 |
The
Webmaster will be available to offer templates and consulting
service to anyone creating material for the Web site.
|
| 4.2.3 |
Faculty
and staff are not required to have a personal home page
in their department's listing and may withhold personal
information from their department's page. Each department
should list its campus address along with the name, title
and office phone number of each faculty and staff member.
|
| 4.3 |
OFFICIAL
OCU WEB SITE STYLE POLICIES AND GUIDELINES |
| 4.3.1 |
Because
Web visitors can enter a page directly, without going
through the OCU home page or another top-level page, it
is important to identify each page as part of the OCU
Web site. Therefore, every Web page must contain the following:
- Full
name and e-mail address of the individual or department
responsible for that page
- Date
of last update
- Link
to the top level page of your Web material
- Top-level
pages must contain the "Return to OCU" icon
and link to the OCU home page.
|
| 4.3.2 |
All
uses of the OCU graphic identity must be linked to the
official Web site images located on the server. The use
of other University logos or typemarks is prohibited. |
|
|
| 5.
CHANGES TO THE POLICY |
| 5.1 |
The
World Wide Web is an evolving medium and this policy is
written based on current technology and use at OCU. Suggestions
for updates and changes of the policy may be directed
to the Web Policy Advisory Committee. The policy will
be periodically revised and distributed. Policy approved
by President's Cabinet on 12/13/99.
|
| 6. WEB POLICY ADVISORY COMMITTEE |
|
The
Web Policy Advisory Committee shall be chaired by the
Director of University Relations with the Director of
Campus technology serving as vice chair.
Membership:
- 3
members of the OCU faculty chosen by the VPAA
- 1
member from each of the University's schools; chosen
by the Dean of that school
- Director
of Admissions or their designee
- 1
at large representative chosen by the President
|
|
-
END POLICY -
Feedback to the Webmaster
|
2501
N. Blackwelder | Oklahoma City, OK 73106-1493 | 405.521.5000 | webmaster@okcu.edu