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OKCU Purchasing Cardholder Agreement

Download, complete, and return this agreement. (pdf)

Oklahoma City University is pleased to present you with this Purchasing Card. It represents our trust in you and your empowerment as a responsible agent to safeguard and protect University assets.

I hereby acknowledge receipt of Oklahoma City University Purchasing Card. I acknowledge receipt of the Cardholder Agreement, Purchasing Card Users’ Guide, Purchasing Card Audit Program, and the Purchasing Card Audit Report format. I acknowledge that I have read and understand the terms and conditions contained therein.

I understand and agree to the following:

  • I have received and understand the terms and conditions contained in the Purchasing Card Cardholder Agreement, Purchasing Card Users’ Guide, Purchasing Card Audit Program, and the Purchasing Card Audit Report format.
  • This card is for use by the cardholder only, and cardholder will not allow usage by, or for, others.
  • This card is to be used only for authorized University purchases as defined in the Purchasing Card Users’ Guide and the Purchasing Card Audit Program.
  • Personal charges and/or unauthorized purchases using the Purchasing Card are prohibited. Receipts for purchases and Transaction Logs must be submitted for review per guidelines found in Purchasing Card Users’ Guide and Purchasing Card Audit Program. Supervisors, Approving Officers, and other University officials will review purchases made with this card.
  • Improper, unauthorized, or undocumented use of this card may result in disciplinary action up to and including termination.
  • The University may cancel the Purchasing Card or terminate Card privileges at any time, for any reason.
  • I hereby acknowledge that improper, unauthorized or undocumented purchases (missing receipts or receipts without an approved business purpose) may be withheld from any and/or all sources of payment due me from Oklahoma City University.
  • The University may refer fraudulent purchases to appropriate law enforcement agencies.
  • The Purchasing Card will be returned immediately upon request or upon termination of cardholder’s employment.
  • The University will collect monies still owed to the University after termination of employment.
  • E-mail of Purchasing Card number is prohibited as University e-mail is not encrypted. In accordance with the OCU Whistleblower Policy, I will report any Purchasing Card misuse of which I become aware.