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Keeping OCU Safe:
Pandemic Protocols 2020

The health and safety of our campus community is a shared responsibility between the university and our students, faculty, and staff. The university has a responsibility to ensure access to testing, to ensure campus facilities are clean, and to implement safety and emergency response policies and procedures based on guidance from trusted public health agencies. As individuals, members of our campus community have a personal responsibility to limit the spread of the coronavirus by following established public health guidance to wash our hands, social distance, stay home if we are sick, and to wear a mask when social distancing is difficult.

Oklahoma City University has an Emergency Operations Center Team that continually monitors the pandemic situation and has established protocols that focus on mitigating the spread of the virus and allowing the university to effectively respond to increases in transmission of the virus in our local and campus community.

The following information provides a comprehensive overview of the current measures implemented by the university to maintain a safe and healthy campus to live, learn, and work. This information is subject to change as we continue to monitor the coronavirus pandemic, its effects on our community, and developing guidance from federal, state, and local public health agencies.

Safety Planning and Minimum Mitigation Standards

In preparation for employees and students returning to campus, the university’s Emergency Operations Center Team established six minimum mitigation standards based on guidance from the Centers for Disease Control and Prevention, state and local public health agencies, and industry best practices. The minimum mitigation standards serve as a foundation for safety planning by all university schools and departments and include:

  • Social distancing
  • Access to testing and exposure response
  • Cleaning and disinfecting
  • Education and training
  • Accommodating high-risk members of our community
  • Use of personal protective equipment.

Employee Return to Work Policies

Student Return to Campus Policies

Temperature and other Symptom Monitoring Protocol

University Event Protocol

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Education and Training

Educating our campus community about proper hand hygiene, respiratory etiquette, recognizing common symptoms of COVID-19, social distancing, cleaning, and the proper use of cloth face masks is key in keeping our campus community healthy and safe.

All employees and students are required to complete training on the coronavirus and OCU-specific policies and procedures.

Targeted communication campaigns based on current guidance with emphasis on proper hand hygiene, symptom recognition, and the need to stay home if you are sick will supplement the education programs.

Protections for individuals who are at higher risk for severe illness from COVID-19

gold star building

Students

Students, by virtue of being at a higher risk for severe illness, as defined by the CDC during the COVID-19 pandemic, may engage in the university’s process to seek reasonable accommodations. Examples of reasonable accommodations may include alternative methods of course participation, including but not limited to, remote and/or online participation in course activities, modified assignments, and modified assignment submission protocols, as arranged with the course instructor. Students can request accommodations by contacting the Student Disability Services Coordinator at disabilityservices@okcu.edu. Students can request remote instruction for their courses by completing the request form for remote study.

Employees

Employees are eligible to request an accommodation, by virtue of being at a higher risk for severe illness, as defined by the CDC during the COVID-19 pandemic. Accommodations may include but are not limited to:

  • Continued telework arrangements if/when possible
  • Leave of absence
  • Increased social distancing measures within workspaces.

Employees may contact Shauntae’ Sourie in Human Resources at smoham@okcu.edu or 405-208-6330 to request accommodations.

Special Circumstances

Employees with children displaced by school closure and/or lack of suitable care due to daycare/facility closure may contact Human Resources to discuss possible accommodations.

Immunizations

Oklahoma law requires all students — no matter what year or program (undergraduate, graduate, and law students) — to be vaccinated against the following:

  • Hepatitis B
  • MMR (Measles, Mumps, Rubella)
  • TB Skin test for all international students
  • Meningitis vaccination for all students living on campus

The Campus Clinic manages the university’s immunization compliance program. In addition to required immunizations, the Campus Clinic administers flu shots annually. In light of the ongoing pandemic, this year campus community members are highly encouraged to get a flu shot. Flu shot clinics will be frequent and easily accessible for the campus community this fall.

Access to Testing

All members of the campus community have access to testing on campus through the campus health clinic or through local public health agencies. Testing at the Campus Clinic generally has a 24-hour turnaround time.

All patients that present with known symptoms of COVID-19 or are concerned will be tested and contract tracing initiated in partnership with local and state agencies. Isolated rooms in a residence hall have been identified to house students who have tested positive or have been exposed and require self-isolation. The university has standing MOUs with local hotels in the event residential space on campus is fully utilized. A service plan to continue medical care, food service, and other essential services is in place.

COVID-19 Positive and Exposure Response Protocol

OCU has specific protocol in place in the event of a confirmed person with COVID-19 on campus. The protocol includes, but is not limited to, coordinating with local health officials to isolate and initiate contact tracing, determining appropriate level of campus response, communicating with campus community, and cleaning and disinfecting as appropriate.

Use of Cloth Face Masks

Masks or cloth face coverings (must cover, at a minimum, nose and mouth) are required to be worn in shared spaces in campus buildings, including classrooms, labs, and other in-person instructional settings, and when moving throughout offices, in hallways, breakrooms, restrooms and common areas. Masks or cloth face coverings are required in outdoor spaces any time social distancing of at least 6 feet is not possible, including on sidewalks and other outdoor spaces. Masks may be removed for eating and drinking while observing social distancing protocols.

OCU will provide all employees and students a cloth face covering and has a stock of disposable face masks available for discretionary use.

Employees and students will receive information and training on the proper use, removal, and washing of cloth face coverings.

See CDC tips about cloth face coverings

Environmental Controls

OCU Facilities Management ensures university ventilation systems are operating properly and have increased the circulation of outside air as appropriate for each building system. All building water systems have been flushed and are safe for occupancy.

Physical barriers and guides are in place such as sneeze guards and partitions where it is difficult to social distance.

Directional signs and markers on floors have been installed to aid in social distancing efforts as people move around campus.

Campus community members are encouraged to use stairs when feasible to limit elevator usage. Elevator capacity is limited to three people who must wear masks and face away from each other while in the elevator. Hand sanitizer stations are located in or near all campus elevators.

Phased Return to Work and other work-related measures

OCU has implemented a phased return to work plan that began June 15 and phases back employees based on the nature of their position in two-week increments . OCU continues to support remote work for some positions.

All employees must review OCU COVID-19 policies and procedures, complete a self-assessment and training prior to returning to campus from remote work.

The university is offering options to employees who are at higher risk for severe illness from COVID-19 such as remote work, modified job duties, etc. Some departments implemented staggered or alternating schedules to promote social distancing. At-risk employees are encouraged to register confidentially with the Campus Clinic to aid in safety planning.

Non-essential domestic and international travel is suspended indefinitely. Essential travel is reviewed on a case by case basis by the policy group.

Financial Accounting Services, Human Resources, Academic Affairs, President’s Office, Dean’s offices, and other administrative offices

Conference rooms and other meeting spaces have been altered to accommodate social distancing (e.g. used for learning space, chairs removed, tape marks, etc.). Identification of approved meeting spaces and availability of technology will be included in the university’s event scheduling system.

When feasible, routine meetings are conducted virtually and/or a virtual option is available to ensure proper social distancing in meeting spaces.

Virtual or telephonic appointments are strongly encouraged for all administrative offices.

If in-person assistance is necessary, appointments are strongly encouraged to limit walk-in traffic in administrative areas. Departments have clear and readily available information on how to schedule appointments and seek to receive appointments as soon as reasonably possible.

All meetings of two or more people must be conducted in an open space if office spaces do not easily accommodate a 6-foot distance between occupants.

Employees are expected to wipe down their personal workspace, door handles, and other frequently touched surfaces in their work area before, during, and after use daily. Cleaning supplies are provided by the university.

Campus dine-in options for breakfast and lunch are suspended for employees during the fall semester. Employees may access grab-and-go options from the Caf and the Market, and Chick-fil-A. On campus food delivery is permitted but employees must meet the delivery outside of the building when feasible. Employees are encouraged to eat in spaces that allow for proper social distancing. Employees engaged in student recruitment activities must coordinate dining with food service management to ensure proper social distancing measures can be maintained.

Academic Schedule

Food Service

Cafeteria

The cafeteria will implement spaced-out seating for social distancing and extra seating will be available in the Great Hall as needed. There will be predetermined routes and physical distancing in lines. Disposable dishware and flatware will be used. Self-service options will not be available. Students will swipe their own cards in card readers to eliminate the need to pass to dining staff. Certain stations will have altered menu items to become more efficient.

Dining Staff will service all food items or items will be prepackaged. Cleaning will take place every 30 minutes. Food service staff are required to wear masks and temperature monitoring will occur prior to each shift.

Food will be served in two ways in the cafeteria. Certain items will be pre-packaged, and other lines will be served by food service staff. The goal will be efficiency and to avoid creating long lines or wait times. The grill, sandwich bar, salad bar, and (if opened) exhibition line will have standard limited menus.

  • Dessert bar – Prepackaged
  • Sandwich station – Prepackaged
  • Grill Station – Prepackaged and served by attendant
  • Classics Line – Served by attendant
  • Pizza Line – Served by attendant
  • Salad bar – Prepackaged
  • Soup – Prepackaged
  • Exhibition line – Decision to open this line is pending. If the line is open the items will be prepackaged.
  • Drinks – Individual canned or bottle drinks will be provided.

Market

Predetermined lines and routes will be established. Total person maximum occupancy will be established in the store. Card readers installed for touchless buying. There will be an expanded to-go items selection. All food items will be prepackaged.

Staff will monitor amount of people in store and enforce all policies and procedures. Coffee items will be made to order after payment and students will wait outside of the market until their order is ready. Staff will wear face masks and temperature monitoring will occur before each shift. Routine cleaning will happen every 30 minutes and hot spots will be cleaned frequently. Staff will work behind plexiglass partitions.

Chick-fil-A

Predetermined lines and routes. Total person maximum occupancy will be established in store. Card readers are installed for touchless purchasing.

Staff will monitor amount of people in line and enforce social distance measures. Staff will wear face masks and temperature monitoring will occur before each shift. Cleaning will occur every 30 minutes and frequently touched areas will be cleaned more frequently. Staff will work behind plexiglass partitions.

Housing

Walker, Banning, Draper, and Methodist Halls

Movement patterns in hallways will be established as necessary. Common spaces will have reduced capacity, and enhanced cleaning measures are implemented in buildings. Staff will work in office, on call, and will wear cloth face coverings when social distancing is difficult. Staff will conduct symptom self-assessments each day before their shift.

cokesbury apartments

Cokesbury

Signs about policies will be posted and there will be enhanced cleaning of common spaces. Staff will work in office, on call, and will wear cloth face coverings when social distancing is difficult. Staff will conduct symptom self-assessments each day before their shift.

Lounges/Common Seating Spaces

Common spaces include lounges, laundry rooms, practice rooms, and study spaces. Common spaces will remain open as long as they are cleaned regularly, and patrons adhere to maximum occupancy limits. The following applies to all common spaces in the residence halls:

  • Spaces will have occupancy limits posted
  • Students will be educated on cleaning instructions and how to use cleaning supplies
  • Cleaning supplies will be located in common spaces to clean surfaces before and after use; supplies will be managed by staff
  • Hall staff (RLC and RAs) will enforce guidelines of spaces
  • Common spaces will be cleaned twice daily by WFF Housekeeping

Directional movement in residence halls will be designated to ensure maximum social distancing. Visitors will be allowed, but each student will be limited to one guest.

Programs and Activities

Residence Life Programming

Alternative programming strategies will be implemented to focus on group sizes per the university’s event protocol, passive programming, and virtual formats. Large scale events are not allowed. Housing staff (full time and student) will implement these programming measures within their residential communities.

Student Education - Covid-19 Education and Training

The Emergency Operations Center team has developed training for students. Policies will be modified as needed based on the appropriate phase regarding guests, use of spaces in halls, and cleanliness standards. Staff will be working with students to enforce policies through education, communication, and the student conduct process.

Work Orders

The housing and facilities staff will adhere to appropriate social distancing measures and wear appropriate personal protective equipment when entering a student’s room for maintenance and cleaning. Slips will be left if the student is not present.

On Call, Room Checks, Lock Outs

Social distancing measures will be taken when entering a student’s room or handling an incident. Staff will wear appropriate personal protective equipment when entering spaces and practice social distancing when possible.

Exposure and/or Positive Case

Students exposed to a positive case of COVID-19 will either self-isolate in-room or be moved to a new location on or off campus. If a student tests positive they will be moved to a specific room identified for self-isolation on or off campus. The vacated room will be cleaned and disinfected by an outside cleaning vendor. Entry into the room will not be allowed until cleaning and disinfecting has occurred. See Exposure Response Protocol for additional information.

Fitness Center

aduddell

The number of patrons will be limited to the established maximum occupancy; some equipment will be disabled to space out equipment for social distancing. Patrons must wear masks or cloth face coverings upon entry and exit of facility. The use of masks or cloth face coverings during the workout is encouraged.

Patrons are limited to a maximum of one hour for equipment use and will be required to sign-in.

Plexiglass shields have been installed at the front desk.

There is no towel service; lockers and showers are closed; yoga mats, free weights, and jump ropes have been removed. Patrons may use cardio machines only. Hours have been adjusted to allow for intermittent cleaning during hours of operation.

All staff and student employees will be trained on proper cleaning procedures. Fitness center staff will wear masks when interacting with patrons if they are not behind the plexiglass shield. Additionally, fitness center staff will monitor their temperature prior to each shift.

Intramurals

The intramural sports schedule has been minimized to only include individual sports or those that can be safely continued using appropriate social distancing.

Staff are working to develop eSports intramurals and working with the YMCA on streaming classes.

Patrons are required to sanitize any equipment utilized during any intramural activity between uses.

University Center and the Involved Center

  • The number of staff, students, and student workers permitted in offices at one time will be limited to ensure 6-foot of social distance can be maintained.
  • Student workers will clean lounge spaces at the end of every shift change. Staff members will clean personal offices at the end of every shift.
  • Gloves and cleaning supplies will be used when cleaning outer and personal offices.
  • All staff and student workers will be trained on proper cleaning procedures.
  • Lounge spaces have maximum occupancy limits and will be cleaned twice daily.

Student Organization Activities

  • All student organization activities will be approved by the Office of Student Engagement via Engage.
  • Law student organization activities must be approved by Law Student Services at the law school.
  • Student organization events must adhere to the University’s Events Policy.
  • Food and beverages are not permitted to be consumed, sold, or shared by student organizations unless prepared by campus catering.

Religious Life

ocu chapel

Bishop W. Angie Smith Chapel

  • The number of students, student workers, and employees permitted in offices at one time is limited.
  • Common areas have been rearranged for optimum social distancing.
  • Staff and student workers will clean intern office and shared spaces at the end of each shift.
  • Gloves and cleaning supplies will be used when cleaning common spaces and personal offices.
  • All staff and student workers will be trained on proper cleaning procedures.

Chapel Service

  • Gatherings will be limited in size in accordance with university guidelines.
  • Face coverings are required during services, if compatible with religious traditions.
  • Social distancing will be maintained in the seating area. Seating will be staggered with every other row closed.
  • Physical guides such as tape on floors and directional signage will ensure social distancing is in place.
  • Hymnals will be replaced with disposable paper programs that will be recycled.

Rev. Elizabeth Horton-Ware is working with other faith leaders on campus regarding adjustments to religious traditions to ensure the health and safety of campus community members.

Beginning-of-Year Activities

Stars Week

Generally, no large events will take place on-campus or off-campus during Stars Week.

No food or beverages will be permitted to be consumed, sold, or shared during Stars Week unless prepared by campus catering.

The following Stars Week in-person events are cancelled:

  • Parent & Family Orientation
  • First-Year Follies
  • Residence Life Welcome Dinner
  • IFC/PHC Information Meetings
  • F.T.Kool Down
  • OKConnect
  • Capture the Flag

Students will be required to wear cloth face coverings and social distance at the following Stars Week events:

  • Diversity and Inclusion Training
  • Open Mic Night
  • Student Information Meeting
  • Traditions Rally

The following Stars Week events will be moved to larger spaces and students will be required to wear cloth face coverings and social distance:

  • All Fraternity & Sorority Formal Recruitment Activities
  • All Affinity Spaces Activities

Stars Groups will consist of no more than 10 new students and 1 orientation leader.

Move-In

All individuals assisting with move-in will be required to wear face coverings. Families will be asked if they would like assistance with move-in and a color-coded system will be utilized to differentiate between families.

Move-in will be extended and students will have the option to drop off their items the week before move-in. The density of students will be lower due to time slot signups and there will be a limit on the number of people who can assist students. Staff will check-in students at their cars in line. Resident Assistants will also be on the floors making sure spaces are open for those students. All paperwork, keys, and items will be placed in the students’ rooms ahead of time.

dulaney-browne library

Dulaney-Browne Library and Leichter Listening Library

Library Hours

The library will be open for research and study by appointment only Monday through Thursday 8:00-5:30 starting July 1.

To make an appointment you must complete the University's Confidential Voluntary Visitor Self-Assessment (if you have not yet completed the staff self-assessment form) and the Library Appointments Form.

Library Facilities

  • Social distance markers are placed for lines at copiers and service desks, and occupancy maximums are posted for study and meeting rooms with excess furniture removed.
  • Restrooms are limited to 1 person at a time.
  • Signage has been installed and furniture arranged to allow for social distancing.
  • Stairwells are directional to allow for social distancing.
  • Plexiglass shields have been installed at the main desk at each library.
  • An enhanced cleaning plan is in place for copier/printers & main desks.
  • Hand sanitizer stations are on all floors.
  • Staff will clean shared computers before and after each shift and clean shared staff computers.
  • Instructions and supplies will be provided for students to clean computers before and after each use.

Library Services

Staff will provide remote request options for materials and appointments or curbside delivery of items; signs and instructions are posted to indicate safe handling of physical items.

All online resources should be available, and traditional resources are also available for pick-up.

Reference Librarians are working and monitoring email, chat and telephone, and are available Monday through Thursday 9 to 5 to meet with you remotely via Zoom web conferencing software. If you make an appointment, the Librarian will contact you with a link to join a Zoom meeting at the designated time.

Electronic research tools are available, and staff is working to increase online resource options. If you need assistance accessing online resources or would like to check out a book, DVD, or other item, please contact us at AskALibrarian@okcu.edu or 405-208-5068.

Library group instruction

Faculty will continue to provide instruction via Zoom or in socially distanced classrooms.

Library individual instruction

Faculty will continue telephone, chat, and online Zoom meetings for individual instruction and may conduct in-person socially distanced meetings in accordance with university guidelines, if preferable.

Library as study/meeting/computer access space

The library can provide spaces for meetings with more distance in some circumstances.

Test Proctoring

The library has added flexibility in scheduling to find spaces that allow for the appropriate amount of space between students and the test proctor.

Learning Enhancement Center

The center will offer online appointments via Zoom. Students without appropriate technology may use group study rooms with iMacs (rooms 405, 407, 408).


Administration Offices

Student Financial Services

SFS will reopen for external visitors on Monday, June 29.

Financial Aid appointments via Zoom will be encouraged through at least September 8. However, those who want to come in person will be permitted with the following conditions:

  1. All participants including the FA representative will be required to wear a mask. A mask will be provided to those who do not have one.
  2. Each student is allowed a maximum of two guests. If it is a party of one or two (student and one guest), then social distancing can be done in the FA representative’s office. If it is a party of three (student and two guests), the appointment must be conducted in the presentation room.
  3. Hand sanitizer will be available for every external visitor entering the FA counselor’s office.

Student Employment

Student workers will complete the same training as university employees and will follow departmental guidelines regarding established minimum mitigation measures. Remote work options for student employees are limited and will be evaluated by the supervisor and Financial Aid office on a case-by-case-basis.

Student Accounts

Zoom appointments are encouraged; however, in-person appointments are permitted beginning June 29. The same conditions stated above apply with in-person appointments. However, no appointments will be allowed in the Student Accounts offices. All meetings will be held in the presentation room.

Social distancing lines will be marked on the floor leading up to the Student Accounts window. This will allow for 5 socially distanced waiting spots.

The Student Accounts staff are protected by glass and masks are required.

Note: From August 3 to August 28, congestion increases greatly in Student Accounts. Students will receive communication about all the services that can be completed online and do not require an in-person visit to Student Accounts. Appointments are encouraged for those who need in-person assistance. There will be 15-minute appointment slots from August 3 to August 28, with a maximum of 5 people allowed for each time slot.

Campus Tours

Campus Tour Program Resumes June 29

Daily Schedule

Walk-in appointments are not available. The tour schedule offers three tour times each day campus is open. Registration is limited to 3 students with a maximum of 2 guests each so that tour groups can remain under the allotted 10-person limit (this includes the tour guide as well as the Admissions Counselor and Financial Aid Counselor who give the presentations)

Visit Schedule and Structure

9:00am - Student Life Tour (including Walker Hall and Methodist only to minimize both time and traffic)
9:40am - Admissions Presentation (Zoom registration is available for those who cannot attend in person)

10:15am - Financial Aid Presentation (Zoom registration is available for those who cannot attend in person)
10:30am - Academic Tour (to include Library, Walker Center, Norick Art Center)

11:00am – Wrap-up with admissions (can be individual OR group style)

11:30am - Student Life Tour (including Walker Hall and Methodist only to minimize both time and traffic)
12:10pm - Admissions Presentation ( Zoom registration available for those who cannot attend in person)

12:45pm - Financial Aid Presentation (Zoom registration available for those who cannot attend in person)
1:00pm - Academic Tour (to include Library, Walker Center, Norick Art Center)
1:30pm – Wrap-up with admissions (can be individual OR group style)

2:00pm - Student Life Tour (including Walker Hall and Methodist only to minimize both time and traffic)
2:40pm - Admissions Presentation (Zoom registration available for those who cannot attend in person)

3:15pm - Financial Aid Presentation (Zoom registration available for those who cannot attend in person)
3:30pm - Academic Tour (to include Library, Walker Center, Norick Art Center)
4:00pm – Wrap-up with admissions (can be individual OR group style)

walker center and bass school of music

Academic Programs

Academic programs have implemented appropriate social distancing measures such as limiting class sizes, calculating maximum occupancy of classrooms and other learning spaces, identifying alternate learning environments to social distance, accommodating faculty and students at higher risk for severe illness, and preparing curricula to be delivered in-person or online.

In addition to basic safety measures, some academic programs have unique challenges and needs to enhance the safety of our faculty and students.

Arts & Sciences

Repurposed larger spaces (SSM 100, WC 151, Gold Star south wing) as classrooms.

Business

Plans are in place to repurpose the Kerr-McGee Auditorium, Norick Lounge, and Gardner Conference Room to use as classrooms.

Dance and Entertainment

General Overview for Dance and Entertainment

We are committed to the health, safety, and welfare of our students, faculty, and staff. Responsible responses to the challenges COVID-19 presents require constant monitoring of an ever-changing situation and informed measures to mitigate the level of hazard presented by the pandemic for specific situations.

By now, everyone in the United States has heard about the importance of social distancing as one component in mitigating the COVID-19 pandemic. While the public has been advised to keep six feet of distance from others to maintain social distancing, the six feet figure is based on non-moving people in still air. Once people begin to move relative to each other, the safe social distance becomes immediately greater. In a dance studio, two slow moving dancers would need to maintain a safe distance of over 16 feet, and two fast moving dancers would need to stay at over 33 feet apart. These distances, related to the speed of movement, can be thought of as dance social distancing, as opposed to standard (6 ft.) social distancing. Each dancer also creates substantial disruption of the air around themselves. The faster the movement, the greater the air dispersion, and the greater the dance social distancing needed to preserve health and safety.

What this means for people in the entertainment industry, where in normal times many people work close together collaboratively and interdependently for prolonged periods of time, the needed social distancing safety margins are much greater. And, for dancers, nearly impossible. As long as social distancing is necessary, there can be no normalcy in dance.

How Will the Ann Lacy School Conduct Dance Classes?

It is necessary for us to limit movement in order to maintain achievable social distancing in the dance studios. Each studio will have squares marked with tape on the dance floor. Each square will be six feet by six feet in size. The squares will be more than six feet apart. Each student will be assigned a square and, for ballet, a barre. The dancer will need to work within their square. Faculty members will design their classes to make this possible.

Students enrolled in classes will be divided into two groups. The groups will rotate between taking class in the studio and taking class online. For example, enrollment in classes held in our largest studios will be capped at 22 students. The 22 students will be divided into two groups of 11. On a given class period, one group of 11 students will take class in the studio, one to each of 11 squares. At the same time, the other group of 11 students will take the same class online. The next time the class meets, the two groups will switch, with the students who last took the class online taking the class in the studio, and vice versa. When students are having their “studio time,” they will receive corrections and may ask questions they may have.

Next to each square, there will be a chair for the student using the square to store personal belongings, since we cannot maintain social distancing in the locker rooms.

Each dance major and non-majors enrolled in a tap class will have a personal portable dance floor checked out to them for use during online instruction, at no additional charge.

Smaller dance studios will have appropriate numbers of 6x6 squares to maintain necessary social distancing.

Masks must be worn at all times in the Ann Lacy building, including in dance class. Mouth and nose must be covered.

Will There Be Performances?

As long as social distancing is medically necessary, it will not be possible to safely have rehearsals and performances. Ordinarily, The American Spirit Dance Company consists of approximately 140 dancers. In addition to the dancers, there are 80 other students working on the management tasks required for producing our shows. The work they must do also is incompatible with dance social distancing requirements.

From the information we have now on the probable impact of COVID-19 and the need to maintain social distancing, and the greater social distancing required for dance, we will not be able to produce the Student Choreography Showcase and Friends or Home for the Holidays: A Gift of American Dance. We will not be able to have rehearsals and performances of Spirit of Grace Liturgical Dancers or the Pep Dancers.

We will reserve time in the Kirkpatrick Auditorium for several times in the fall semester in case circumstances permit some appropriate form of dance demonstration observing dance social distancing. Such events would be open only to Ann Lacy School faculty, staff, and students to allow standard social distancing in the orchestra-level seating.

The choreography faculty has been working on modifying teaching methods and assignments for both the choreography production course and the choreography performance course, creating virtual content, where personal physical contact among students is not possible.

How Will the 4-6 pm Monday-Thursday and 3-6 pm Friday Times Normally Reserved for American Spirit Dance Company, and Evenings Normally Filled with Student Choreography Show Rehearsals Be Used?

The Ann Lacy School faculty and staff are working to provide special enrichment and professional learning experiences during these time periods. An example of such an experience might be a online panel of alumni with Broadway show credits to talk about how they built their careers to lead to being a Broadway performer. Another example, for students interested in the management side of entertainment, might be a panel of alumni who have achieved success in careers such as stage management, dance company management, non-profit management, etc. Another example might be an overview of computerized theatrical lighting and moving light design concepts for dance productions by our American Spirit company manager and moving light designer.

We have many resources available from our faculty, staff, alumni, and professional contacts to develop a unique set of experiences for our students.

Will the Community Dance Academy (formerly Community Dance Center) Be Open?

Yes, but in a virtual format. The Community Dance Academy, which is a key outreach program of the Ann Lacy School and a living teaching lab for our dance teacher students, will be physically closed as long as social distancing is medically required. However, there will be virtual classes tailored to the current circumstances. Dance pedagogy faculty will develop a variety of methods to help our dance teacher students continue preparation for their teaching careers.

What About Spring?

Decisions about what in terms of rehearsal and performance is possible in the spring will be made later, based on the best information available to us at the time we must make the decisions.

How Will the Ann Lacy School Building Operate?

While in the building, everyone is expected to observe standard social distancing at all times, and everyone must wear a mask covering nose and mouth.

There will be specific traffic patterns established for moving in/out and around our building. There will be signs everywhere!

Classrooms and meeting rooms will be marked with reduced occupancy capacities. Chairs and desks will be reduced to match the reduced capacities. There will be a specific door for entering a room, and a specific door for exiting the same room.

There will be designated doors for entering the building, and others for leaving, to maintain standard social distancing.

The east stairs will be for going up, and the west stairs will be for going down. People are expected to use the correct stairs for the direction they are going.

Foot traffic around the atrium, on all floors, will be northside for going west, and southside for going east.

How Will Academic Courses Be Conducted?

Enrollment in academic courses have been capped to fit the reduced room capacity to maintain standard social distancing. Specific doors are designated for entering and exiting each classroom.

Hand sanitizer and disinfectant will be provided -- students will clean their own space at the beginning and end of each class. Large trash receptacles will be near each exit door for students to dispose of disinfectant wipes.

Each classroom will have a dedicated Zoom system, allowing students who may not be able to attend class in person to attend the class online.

What If a Student Doesn’t Comply With COVID-19 Mitigation Protocols?

Students who refuse to comply with our COVID-19 mitigation protocols may lose their privilege of being a student in the Ann Lacy School, or to attend classes and events held in the Ann Lacy School building. They will also be referred to the Dean of Students for appropriate action. It is our view that each of us has a community responsibility to be concerned about the health, safety and welfare of other members of our community and to act accordingly.

How Do I Participate in a Class Held on Zoom?

Each student must have Zoom loaded on at least one personal electronic device such as a smartphone, tablet, laptop, or desktop computer. The Zoom app for smartphones and tablets is available free from the Apple Store, and for Android devices, from the Google Play Store. For a free download for a laptop or desktop computer, go to https://zoom.us/ .

What Kind of Electronic Device Do You Recommend for Online Instruction?

We recommend a relatively new Apple or PC laptop computer with full wifi and Bluetooth wireless capabilities. We do not recommend Chromebooks due to compatibility/camera issues that have frustrated students. If you already own a Chromebook, download Zoom and test the system to see if it works with the version and computer configuration you have. If you have problems, you may find a workaround on the Internet. While smartphones and tablets may work, the small image sizes during class/instructional usage can become very difficult and frustrating. For one-on-one meetings, they work satisfactorily.

Why Do I Need an Electronic Device That Can Run Zoom?

Because social distancing is necessary, it is necessary that we provide hybrid-instruction, where part of a course is available online and part in the studio or classroom. Also, there are health and safety requirements limiting faculty and staff contact with students in certain situations. One, for example, is “No visitors in [most] offices.” With Zoom, you will be able to have relatively easy access to meeting with faculty and staff members with whom you need to speak. A side benefit is that you can also meet on screen with family at home and friends across the world!

What Else Do I Need?

Please bring your own fever thermometer so that you can take your temperature daily before coming to class, or if you do not feel well. If you are running a fever, we do not want you to come to class. An inexpensive digital fever thermometer from Walmart, Walgreens, or CVS will be sufficient.

Attendance During COVID Conditions

Due to the professional nature of the entertainment industry, the Ann Lacy School has very tight attendance policies which mirror expectations in the entertainment industry. Due to COVID-19 students must take their health and the health of others into consideration, so communication is the key. Faculty will work with students if attendance flexibility is needed. If students are sick or experiencing symptoms of COVID-19, they are expected to stay home (off-campus or in assigned campus housing). Instructors will provide a virtual attendance option (whether synchronous or asynchronous), or modified coursework for students who cannot attend class in-person due to illness or presence COVID-19 symptoms. Instructors will provide reasonable flexibility in attendance requirements for students who are sick, are experiencing COVID-19 symptoms, or are under a self-isolation order. Additional information will be provided as the semester begins and students receive their course descriptions.

What Happens If COVID-19 Gets Worse and In-Person Instruction Is No Longer Possible?

The Ann Lacy School faculty is prepared to switch to online instruction if such a situation arises. In the event everyone is required to shelter in place, or if everyone must leave the campus, we are able to continue teaching you and move you toward graduation.

Nursing

Social distancing is not possible in a hospital clinical setting. Students will wear masks and appropriate PPE while in clinical settings. Hospitals and/or clinics will require students to follow their established safety guidelines.

Faculty will be required to follow the hospital- or clinic-established safety guidelines while supervising students in clinical settings.

Pre- and post-conferences with students will be conducted in spaces large enough to appropriately social distance.

Students will not be assigned to care for patients with diagnosed COVID-19. Conversely, all clients will be assumed to be COVD 19-positive in the students’ approach to care.

Students and faculty at high risk for severe illness due to COVID-19 will be offered the option of an alternative to clinical in-hospital settings.

Law

Prioritization is focused on the safe delivery of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually and in compliance with accreditation guidelines. Additionally, a hybrid mode of instruction will be implemented for the foreseeable future.

Faculty are planning for remote options that will be made available in the event that a rebound in local transmission of the virus necessitates continued physical distancing and to support students, faculty, and staff who are at high risk of severe illness due to COVID-19 and/or are in self- isolation, and those who cannot physically return to campus.

Limits have been established for the number of attendees for in-person courses/sections in compliance with university and accreditation guidelines.

To the extent possible, all in-person courses/sections should be limited in number of students based on spacing requirements and in accordance with university and accreditation guidelines. In the event larger spaces are necessary, McLaughlin Hall could be utilized. Faculty should consider alternative methods for larger courses/sections (i.e. courses taught on Monday and Wednesday or Tuesday and Thursday), when student class sizes could be split to accommodate half on one day the other half on the next class day.

Physical Therapy

Cadaver Anatomy Lab

Badge access to lab is required.

Lab groups are limited to 1-2 students per station; no more than 12 per session and 2 instructors to allow for social distancing when possible. Student lab time is limited to 90 minutes per day with 2 instructors per group of 10-12 students; proper social distancing will be in effect when possible for group instruction.

All surfaces, shared instruments, and tools will be cleaned and disinfected after each prosection.

Cadaver Anatomy Dissection Curriculum

Students participate in 90-minute guided dissection and prosection lab experiences; additional materials are provided asynchronously online for content completion and review. Prosection of specimens as needed after hours and on weekends will be available to maximize student exposure to content requirements (8hrs/week).

Anatomy in clay activities in classroom with social distancing; with additional faculty time for cleaning between groups.

Cadaver dissection: fully embalmed cadaver specimens with 2 students per station; 2 students at each dissection station

School of Music

  • Rehearsals and performances for ensembles and productions will take place this fall. The faculty is working on solutions to ensure that we meet health and safety recommendations as well as the objective of continuing to add to your performance experience. Audiences will have access to performances in new and varied ways.
  • The room assignments for classes are being re-worked to allow for proper social distancing. Chamber music ensembles will continue to meet using proper social distancing.
  • Applied lesson protocols have been developed to meet health and safety recommendations allowing in person-instruction. Different needs for voice, wind instruments, piano, strings, and percussion have been taken into account.
  • Class piano lab will be reconfigured. Each class piano station will have plexiglass dividers on three sides and policies are in place for keyboard sanitization. Individual headsets have been ordered for each student.
  • Practice room occupancy is limited to one student. Collaboration with other musicians must take place in larger spaces. Practice room policy will include each user wiping down the piano keyboard, with provided wipes, and then again wiping down the keyboard after use.
  • Orientation sessions will be conducted for all students on proper hygiene, social distancing, workspace cleanliness, as it applies to classroom, rehearsal, and performance spaces.Planned productions are under review and a plan to alter the production schedule and/or show selection to accommodate social distance and other university safety guidance is underway.

School of Theatre

  • Rehearsals and performances for productions will take place this fall. The faculty is working on solutions to ensure that we meet health and safety recommendations as well as the objective of continuing to add to your performance experience Audiences will have access to performances in new and varied ways.
  • The room assignments for classes are being re-worked to place classes in rooms that allow proper social distancing.
  • Policies are in place for acting and movement classes to operate in ways that allow in-person instruction meeting the health and safety recommendations. These policies take into account the physical nature of these courses.
  • The creative, and hands-work of D&P students will take place this semester.
  • BA students’ work in the creation of new works, festivals, and devising will take place this semester.
  • Orientation sessions will be conducted for all students on proper hygiene, social distancing, workspace cleanliness, as it applies to classroom, rehearsal, and production spaces.

Campus Technology

Helpdesk

The Helpdesk space is closed and will work by appointment only. The hallway space outside the Helpdesk as well as the limited space inside the Helpdesk room do not provide adequate space to properly social distance those waiting for service.

For the rush of support that happens at the start of each semester, CTS will identify a space with adequate room to handle the traditional heavy traffic time for walk-in student support. Visitors with Helpdesk appointments are required to remain in the designated “waiting space.”

In-person Support

When support personal must visit an office space, classroom, lab, or any other space where others may be present, Campus Tech staff will wear masks and gloves (when possible), wipe down surfaces before and after use, and follow all university and CDC guidelines to protect themselves as well as others.

When supporting technology in a confined space, support personnel will ask employees or students to leave the space until the support has concluded.

Support personnel working on a student’s or employee’s computer will provide their own keyboard and mouse whenever possible to reduce the possibility of contamination.

Academic and Support Programs

CTS staff are currently in discussions with some of the schools regarding outfitting their classrooms with technology to both support in-room teaching as well as the possibility of allowing remote students or faculty the ability to participate in a class virtually. Currently, both the Business School and the Nursing School are seeking ways to incorporate remote instruction as needed with their traditional classes. Campus Tech is evaluating both short and long-term solutions for this.

In concert with the leadership of each school as well as through any guidelines developed by the EOC, Campus Tech will assist in preparing the classroom spaces so that faculty and students can maintain proper spacing. Technology will be relocated as needed.

Campus Tech is considering expanding the university’s Zoom licensing for the fall. The goal is to have enough “pro” licensing in the fall to cover all faculty requiring Zoom in their classes as well as key staff members who will need the expanded functionality of a “pro” account to conduct their services remotely.

Campus Tech expects a reduction of computers in labs throughout campus to ensure social distancing standards. Staff is evaluating each lab to determine options. They will be conducting an analysis on each teaching lab to determine its historical enrollment trends in an effort to identify how many computers must remain to effectively teach in these spaces.

Campus Tech is evaluating and will be proposing proper sanitation measures that can be used on computing devices throughout campus to ensure they can be properly cleaned while not harming them with cleaning solutions.

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