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2020 Return to Campus FAQ

Employee Return-to-Work Guide

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When do I return to campus?

You will be notified by your vice president or dean about your scheduled date to return to campus. The university encourages flexibility in cases where employees are able to work remotely, and dates may be adjusted by visiting with your unit leader.

What training do I need to complete before returning to campus?

An online training module is in development and will be provided to you before your scheduled return date. Completion of the training is required before you return.

What is the cleaning protocol on campus?

OCU has implemented enhanced cleaning and disinfection protocols. The cleaning and disinfecting of frequently touched surfaces such as door handles, drinking fountains, grab bars, hand railings, and bathroom stalls has been increased.

OCU will provide supplies and training for students, faculty, and staff to keep their personal work spaces clean. Students, faculty, and staff will be encouraged to wipe down shared desks, workspaces, lab equipment, and other shared objects before and after use with provided cleaning supplies.

Are masks required?

Masks or face coverings (must cover, at a minimum, nose and mouth) are required to be worn in shared spaces in campus buildings, including classrooms, labs, and other in-person instructional settings, and when moving throughout offices, in hallways, breakrooms, restrooms and common areas. Masks or face coverings are required in outdoor spaces any time social distancing of at least 6 feet is not possible, including on sidewalks and other outdoor spaces. Masks may be removed for eating and drinking while observing social distancing protocols. All employees will receive a mask in a welcome back packet upon their return to the workplace.

What will work look like?

Social distancing will be implemented in all shared spaces. Strict cleaning protocols will be in place for breakrooms and other shared spaces. Meetings will take place virtually whenever possible. Any in-person meetings will meet room occupancy and social distancing standards.

What will the Fall 2020 academic schedule be?

The Fall 2020 semester will start on Aug. 17, 2020, one week earlier than planned. Adjustments to the academic schedule during the semester are under consideration. The semester end date will be announced soon.

What self temperature and symptom monitoring is required?

An initial self-assessment is required prior to entering campus. Daily self-assessments should be completed and any abnormal symptoms should be reported. Daily temperature checks are recommended.

Is testing available?

Oklahoma has open testing for Covid-19. The Covid-19 PCR test is covered by insurance for anyone who is tested, at this time. The campus clinic is able to test for Covid-19 as well as the state and county health departments. Results are available approximately 24 hours after testing. Antibody testing is not recommended at this time.

All positive and negative test results will be sent to the Oklahoma State Health Department for contact tracing. The Campus Clinic will work in conjunction with the Department of Health to rapidly identify contact tracing to help mitigate exposure.

Is the gym open?

The gym will be open to students only with increased cleaning protocols and social distancing standards.

Is the Caf open?

The Caf will be open to students only and assigned time slots may be implemented. Seating will be spaced out to implement social distancing, with extra Caf seating available in the Great Hall. Students will swipe their own cards. All self-service options are suspended and food lines will be clearly marked and spaced out. Dining staff will service all food items or items will be prepackaged. Disposable dishware and flatware will be used.

Dining staff will be required to wear PPE, including masks, and will temperature test before reporting to work. The Caf will be cleaned at least every 30 minutes.

The Market will be open for limited occupancy based on social distancing standards. It will feature an expanded to-go selection and card readers will be available for touchless purchasing. Staff will wear PPE, temperature test before reporting to work and will work behind partitions.

Chick-fil-A will have clearly marked lines and routes and occupancy will be limited to implement social distancing. Card readers will be available for touchless purchasing. The area will be cleaned at least every 30 minutes.

Will Chapel be held weekly?

Weekly Chapel and Evensong services will continue to take place both in person and virtually during the fall semester. The Chapel will be arranged to allow for social distancing for those who wish to attend services in-person. A live stream of the weekly services will be available on Facebook and Instagram.

What are OCU’s 6 Minimum Mitigation Standards?

  • Planning for social distancing in the in-person campus environment;
  • Providing education and training for students, faculty, and staff to keep our campus safe;
  • Implementing illness protocols to assist in managing positive cases;
  • Providing accommodations for vulnerable populations;
  • Enhancing cleaning and sanitization protocols; and
  • Providing appropriate personal protective equipment and supplies.

What if I’m considered high-risk or care for a family member that is considered high-risk?

We would like for you to complete a at-risk outreach survey so that we can help you.

Employees are not required to disclose if they are in a high-risk category based upon a preexisting medical condition. If you consider yourself to be high-risk based on the CDC guidelines and have concerns regarding returning to on-campus work, you may voluntarily discuss your situation with your manager or request an accommodation from HR.

Supervisors, in coordination with HR, will work with employees who are requesting accommodations to support a healthy and safe work environment while determining ways to complete position responsibilities.

What should an employee do if they suspect a co-worker of being ill and reporting to on-campus work?

Employees who suspect an employee is ill should encourage the employee to go home as soon as possible and ask them to notify their supervisor. Employees should not assume a diagnosis of any sort but inform one another of safe practices in staying home when not feeling well. Any concerns should be reported directly to your supervisor even if the employee is not in your department. Your supervisor should contact HR. Employees may be asked to go home and provide a medical statement from their healthcare provider to return to work.

What if I have childcare issues that prevent me from reporting to on-campus work when requested?

Please discuss your situation with your supervisor. OCU is encouraging flexibility for situations including childcare. Children and other family members will not be permitted in the workplace.

What happens if a positive case of COVID-19 is identified on campus?

The results of all positive and negative tests will automatically be sent to the Oklahoma State Health Department. The Campus Clinic will work with the health department on mitigation standards. The Campus Clinic will notify the EOC team and protocols will be followed for quarantine, cleaning, and campus notification. All test results are shared with the state.