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G. Event Planning

Registered student organizations are highly encouraged to host on-campus events that encourage the intellectual, spiritual, or social development of students. Students wanting to host an on-campus event should contact Chartwells, the University’s official food service provider, for catering information. The steps for room reservations are as follows:

Room Reservations

  1. Click here to visit the request portal "MySchoolBuilding".
    1. Enter Organization Account number: 746615915
    2. Enter your email address and click “Submit”
  2. Select the grey “Schedule Request”. There are several schedule options:
    1. Normal Schedule for an event that is one day, or consecutive days in one room.
    2. Recurring Schedule for an event that is daily, weekly, or monthly in the same room each time.
    3. Irregular Schedule is for an event that is for one day, or consecutive dates in multiple rooms.
  3. Fill out all the information required including event title, location, date and times.
    1. Once you have chosen a location and a date check to see if your space is available by clicking the grey “Check Availability” button below the dates box.
    2. Make sure you indicate setup and breakdown times.
    3. Enter the organization contact information so those involved know who to contact for questions or concerns regarding a request.
  4. If there is anything you need such as tables, chairs, sound system, or food for you event fill out the “Setup Requirements” portion.
    1. Check the box of each requirement, and list the exact items you will need.
    2. For example, if you need tables and chairs for an event you would check “Event Setup” and write “13 round tables, and 100 chairs” in the white box.
    3. Fill out “Number Attending” portion and any other needs for the event.
    4. Enter the password “gostars” and click "Save".

Important notes regarding requests:

  • Notify Media Services ASAP if an event is canceled.
  • Provide cell phone number of contact.
  • Be specific about equipment & set up requests.
  • Return borrowed equipment in a timely manner

Catering Reservations

Oklahoma City University Campus Dining manages all catering at the University. Oklahoma City University Campus Dining caters any event from a continental breakfast or roll-in luncheon to formal receptions, dinners, gala celebrations and social affairs. For catering needs, contact the Catering Booking Assistant at (405) 208-5512 preferably two weeks before the event.

Student Life Weekly Email Requests

Oklahoma City University gives student organizations the opportunity to let the campus community know about upcoming events through the OKCU Student Life Weekly email. This comprehensive email is sent out every Wednesday. In order to obtain approval to be included in the weekly email, all requests must be sent in by Tuesday.

Click here to access the form.

Renting Student Life Equipment

Student Organizations are encouraged to do everything possible to make events fun and exciting for participants. Student Life gives students the opportunity to enhance events by renting out several exciting items, including: a popcorn machine, cotton candy machine, tent, video screen, a snow cone machine, and card swiper.

In order to obtain any of the items, click here to access and fill out the Student Life Equipment Usage form.

This form must be completed and submitted 7 days prior to the requested rental date. Your request may not be approved if you fail to submit your request a week in advance.

*Please note that the Student Life Equipment Usage form is not to be used for tabling requests.