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OCU Production Protocols for COVID-19

COVID-19 Protocols for Rehearsals & Productions for Fall 2020

v.9 – February 5, 2021

*Please note that this is a “living document” and will be updated as new safety best practices are developed and the circumstances of COVID-19 dictate.

General Health & Safety Protocols for all Students, Faculty, & Staff

  • It is everyone’s responsibility to observe these protocols to help protect the health and safety of all members in our community
  • The University has established a color coded COVID-19 Alert Level system. Productions will continue at the green, yellow, and orange levels. If OCU advances to a red (very high alert level) we will cease all in-person gatherings including rehearsals and performances. The university is still open and operating with significant prevention policies at the orange level. If conditions improve, we may return to previous protocols that will continue to adhere to the requirements under the university’s COVID alert system.
  • Cast, Stage Management, Directing, & Choreography team will get regular COVID testing
  • Full details on OCU’s COVID-19 protocols and procedures are available on OCU’s main safety page
  • Masks are required in all environments to help limit the transmission of droplets/aerosols. Performers will wear masks at all rehearsals, tech/dress rehearsal, & performances.
  • Students, faculty, and staff are required to bring their mask with them to all gatherings, such as rehearsals, meetings, performances, etc.
  • All performances must permit for 10-feet of social distancing between performers
  • Everyone needs to wash their hands for 20 seconds prior to rehearsals and classes or thoroughly use disinfecting hand sanitizer
  • Hand sanitizing each hour will be required
  • Avoid touching your face, mouth, nose and eyes and cover coughs or sneezes into your elbow
  • Any students who are sick; experiencing a cough, fever, or other symptoms related to COVID-19 should remain at home and not attend rehearsal. Communication will be key – let the appropriate stage manager and/or faculty member if you cannot attend rehearsal in-person and contact the Campus Health Clinic for further directions.
  • If you need to be tested or have been diagnosed with COVID-19, call the Campus Health Clinic at 405-373-2400. More details are available here.
  • Students, faculty, & staff who are found to have been in close contact with a person with a confirmed COVID-19 case will need to self-isolate and not go to rehearsals or classes. Contact the Campus Health Clinic (students) or your Healthcare Provider (faculty/staff) in order to determine the length of isolation.
  • A close contact is someone with whom you spent more than 10 minutes in close contact and were within 6 feet of since the day they developed symptoms or a positive case who coughed on you or whose respiratory secretions or saliva directly contacted you.
  • If a household contact tests positive (someone you live with, a roommate or significant other) you must quarantine for at least 14 days and notify the Campus Health Clinic.
  • Performances will not have in-person audiences; other means of involving audiences such as recording of performances or streaming live performances will be utilized
  • The Kirkpatrick Theatre will have the stage extended to cover the orchestra pit; this will allow us to have a maximum of 8 performers on stage at a time permitted in order to adhere to social distancing guidelines
    • Musicals & operas will not utilize the orchestra pit — they will have small ensembles or piano only located in the audience area
  • The Burg Theatre will have a maximum of 5 performers on stage at a time permitted in order to adhere to social distancing guidelines (a max of 4 if there’s a single piano on-stage for music performances or small combos permitted as social distancing allows)

Rehearsal Protocols

  • Directors & choreographers must stage performances to eliminate any physical contact and observe a minimum of 10-feet of social distancing between performers
  • A faculty or staff member must be present at any and all meetings, rehearsals, and performances
  • Hand sanitizing will be required each hour
  • Directors, choreographers, and stage managers will sit at individual tables observing a minimum of 6-feet of social distancing
  • Rehearsal rooms will have maximum capacities set to permit social distancing
  • People at rehearsals cannot exceed the EOC approved max capacity for a room
  • There is a max cap of 25 people (if room capacity allows) in any rehearsal space, as long as social distancing protocols are observed, at any time as per the high alert level protocols
  • Performers will wear masks at all rehearsals
  • Mainstage rehearsal periods will be capped at 3 weeks, plus the tech week (4 weeks total)
  • All other productions (Stage II, Out of the Box, Improv, Spotlight, Operations, & Stripped) are capped at 2 weeks of rehearsal period, plus the tech week (3 weeks total)
  • OCU Edge is capped at 2 Sunday rehearsals
  • All rehearsals are capped at 3 hours per day
  • No bare feet or sandals are permitted, everyone must wear socks and shoes at all times
  • Performer calls will be scheduled in a way that minimizes contact and de-densifies the rehearsal room
  • 10-foot grids will be taped down onto the floors of each rehearsal space and performers must strictly follow these guidelines
  • No guests, shadows, or observers will be allowed at rehearsals
  • Standard tape out of ground plans in the large rehearsal hall will be rotated 90 degrees to better allow for social distancing in rehearsals. Directors and stage management will be placed opposite of the entrance/exit doors.

Performance Protocols

  • Must permit for 10-feet of social distancing between performers
  • Masks will be worn at all times, including during performances, for both School of Theatre and Bass School of Music productions
  • Upon entering the theatre, everyone must wash hands for 20 seconds or thoroughly use disinfecting hand sanitizer
  • Cast and crew must wash hands or use hand sanitizer at least every 60 minutes
  • Cast and crew must wash hands or use hand sanitizer after having physical contact with any and all scenery, costumes, props, tools, brooms, cleaning equipment, etc.
  • No atmospherics (fog/haze/etc.) can be used for productions
  • D&P supported Burg performances will have scenery that will operate comfortably within these COVID protocols – any furniture/scenic changes will be structured around the unit set design (to allow for limited run crew and social distancing)
  • D&P supported Kirkpatrick performances will have scenery that will operate comfortably within these COVID protocols and may incorporate limited flying and automation components in the design (to allow for limited run crew and social distancing)
  • Entrances and exits will be directed in such a way as to minimize contact or crossover with other cast and crew
  • Curtain calls will not be live, there could be pre-recorded curtain calls

Backstage Run Crew Protocols

  • Run crew shall wear face masks (or other cloth nose and mouth coverings) to help limit the transmission of droplets/aerosols
  • Entrances and exits will be directed in such a way as to minimize contact or crossover with other cast and crew
  • The goal is to have as an efficiently sized run crew as possible to support social distancing plans
  • Run crew opportunities will be limited this semester:
    • Lab course assignments will balance the overall time commitment between lab hours and run crew assignments
    • Students may request priority for a run crew position though assignments will be made at the instructors’ discretion

Costume/Wardrobe/Dressing Room Protocols

  • One costume per character, with some added pieces, as long as there is sufficient time for the performer to return to the dressing room to make a costume change by themselves
  • Costume changes that require a dresser are prohibited
  • No costumes will be shared between performers
  • There will be no wigs in productions
  • All calls to dressing rooms have to be scheduled on a rolling timeframe
  • Performers will only be at the theatre for the duration of their individual performance
  • Dressing rooms will not be a waiting or hangout area — a designated holding room will be assigned on a per-show basis
  • All dressing rooms will adhere to social distancing guidelines and will include the use of the Black Box for dressing rooms as needed for overflow space
  • Run crew opportunities will be limited this semester:
    • Lab course assignments will balance the overall time commitment between lab hours and run crew assignments
    • Students may request priority for a run crew position though assignments will be made at the instructors’ discretion

Props Protocols

  • Props will be kept to a minimum
  • Props will not be shared among performers
  • Provided rehearsal props will be generic in nature
  • Performers will sanitize their hands before and after the use of any props — hand sanitizer will be provided at all prop storage locations
  • In addition, performers will be asked to sanitize each prop after each usage

Production Meetings

All production meetings will be held via Zoom.

Auditions and Callbacks

  • All auditions will be via video submission
  • Callbacks will be held if needed – when callbacks are needed, they will be held via Zoom

Designer-Run Rehearsal

  • The principal designers will be allowed to attend designer run rehearsals in-person when the rehearsal happens in a space that has been designated large enough to accommodate all attendees. Maximum room capacities of 25 while under the orange level protocols will always be observed.
  • There may be some situations where designer run rehearsals are held in a studio where adding designers would exceed the number of permitted people in the room. In that case, designer run rehearsals would be held via Zoom.

Crew Views

Crew views will be streamed.

Tech Rehearsal Protocols

  • Each production will have unique personnel needs, in order to adhere to the maximum room capacity limits, secondary viewing spaces may be utilized for non-priority production team members to observe rehearsals
  • All desk and console setups in the theater will allow for a minimum of six feet of social distancing
  • Burg and Kirkpatrick shows with a unit set — tech weekend will consist of a Saturday “6 out of 7.5” — 3 hours of tech, 1-1/2-hour dinner break, 3 hours of tech
  • Kirkpatrick shows that involve flying or automation — tech weekend will consist of the Saturday “6 out of 7.5” plus a 3-hour Friday night rehearsal
  • All tech and dress rehearsals are capped at 3 hours

Performances

  • OMT mainstages will have 2 performances — one cast doing one performance each — Friday & Saturday evenings
  • SOT productions will have 2 performances — Friday & Saturday evenings