Facility Rental

Facility Rental Requirements

If an event is being held on campus and is not sponsored by an official University organization, the following conditions must be met:

1. A “Facilities Utilization Contract” must be completed and signed by both the Chief Financial Officer and an authoritative Representative of the sponsoring group, at least one week prior to the scheduled event.
2. A reservation cannot be confirmed until proof of event insurance is provided which names “Oklahoma City University” as an additionally insured. 
3. The MINIMUM limits of coverage for event insurance are:
   • Each Occurrence: $1,000,000
   • Damage to Property: $300,000
   • Medical Expense: $10,000 (each occurrence)
   • Personal and ADV Injury: $1,000,000
   • General Aggregate: $2,000,000
   • Products-Comp AGG: $2,000,000 
4. A fee must be assessed which covers basic operational expenses such as utilities, setup, takedown, janitorial, etc. 
5. If assistance is need in purchasing insurance, please visit EIIA's Special Event General Liability Protection Program.